VOLUNTEER Coordinator

 
 

Type: Part-time, contract
Application Timeline: July 14, by 5pm.
Start Date: July 2024
Location: Sudbury, Ontario. Combination of office and remote options plus on-site event work
Reporting To: General Manager, Jaymie Lathem
Compensation: $1,500

Position Description

We are seeking a self-motivated and experienced professional who is passionate about community building, public art, emerging music and presenting creative events in an urban setting. 

The Volunteer Coordinator is responsible for ensuring that an appropriate amount of volunteers are available and that they are cared for and appreciated to ensure a successfully managed Up Here festival. We are in search of a core team member who will bring a calm, detailed, and thoughtful leadership approach, while joining us in our passion for bringing art and people together.

Experience & Qualifications

The successful candidate may possess:

  • Experience with festival or event coordination within the arts sector;

  • Strong leadership skills with experience in leading a team of volunteers in event production settings;

  • Exceptionally strong communication, organization, problem solving skills as well as the ability to take initiative, meet deadlines, and effectively manage priorities;

  • Exceptional listening and interpersonal skills with a strong sense of empathy;

  • Ability to process and interpret critical feedback into work;

Key Responsibilities

The Volunteer Coordinator will collaborate with the General Manager to: 

  • Uphold a safe and inclusive space for co-workers, volunteers, artists, and patrons, including taking actions to ensure an environment free of harassment, racism, sexism, homophobia, and transphobia;

  • Assess Up Here festival’s volunteer requirements, maintaining and updating rosters, roles, position descriptions, and training materials as needed; 

  • Research and develop a volunteer recruitment plan for Up Here festival; 

  • Implement volunteer recruitment, scheduling, and training through a lens of equity, diversity and inclusion;

  • Set up, manage, and strike the volunteer areas on-site at Up Here festival;

  • Support the volunteers throughout the festival through face-to-face, email and phone contact, recording attendance, supporting them and troubleshooting where necessary;

  • Plan and execute volunteer recognition and appreciation activities;

  • Contribute to ongoing improvements to relevant internal processes and strategies;

  • Cultivate and maintain meaningful relationships with our community;

  • Respond in a timely fashion to email, phone and all other communications; 

  • Participate in any required team meetings;

  • Maintain the organization of personal and confidential information;

  • Other duties as needed.

To Apply

Interested applicants please send a cover letter outlining your interest in the position and relevant experience along with a résumé to: hello@weliveuphere.com with “Volunteer Coordinator Application” in the subject line by 5 pm on July 14, 2024. Only applicants selected for an interview will be contacted. 

We Live Up Here is open to applicants of all races, ethnicities, identities, abilities, ages, and genders, and the organization is particularly interested in reviewing applicants who self-identify as members of groups with minority representation in leadership roles.